kenny.foo's avatar
kenny.foo
Icon for Iress Contributor rankIress Contributor
2 months ago

17th July AMA: I'm Kenny Foo, Xplan expert, Ask Me Anything!

If you want a genuine competitive edge, streamline your operations and serve more Aussies; accurate data isn’t just a nice-to-have – it’s non-negotiable.

But are you following data best practices when it comes to Xplan?

For example, are you segmenting clients properly? Are file notes orderly and retrievable? Do you have zero client email bounceback?

If not, join me here on Thursday, 17 July from 3pm to 4pm AEST.

I’ve worked with many practices to optimise processes and boost everyday efficiencies. If it’s about establishing solid data foundations, there’s a good chance I can help you do so with Xplan. I’m here to help.

Don't miss out – post your questions in the thread now!

💬 This AMA is text-based so I’ll answer your pre-submitted questions in the scheduled time.

 📆 Click here to save the date in your calendar.

🔔 Don’t forget to hit the bell in the top right corner to be notified.

🎙️ Let us know what you thought of the AMA and what topics you would like to see next here.

practice management
xplan

19 Replies

  • bernadette.shiels's avatar
    bernadette.shiels
    Network Navigator
    2 months ago

    Could you please point me in the right direction on how to send a generic email, with attached, to a specific list of clients in xplan on a given date.

  • carolyn.pretorius's avatar
    carolyn.pretorius
    Active Interactor
    2 months ago

    Are there any reports you would create and run say weekly or monthly to "clean up" data?  If so what would you create? 

    Eg. we check and remove (Unknown Individual) weekly and check for duplicate clients or missing/incorrect DOB once/twice a year.  But I just found the "unallocated files notes" the other day and this now needs a tidy up.  There are so many areas that can get missed as we don't think/know to look for them or how.

    I hope one day we can have a "data champion" but at the moment is as we find an issue.  HAve a list of things to check would be helpful (Client Focus).

    • kenny.foo's avatar
      kenny.foo
      Icon for Iress Contributor rankIress Contributor
      2 months ago

      Hi carolyn.pretorius​ ,

      Fantastic question and well timed - keep a lookout next week for Part 3 of the Data Series blog by Laura Capozzi which will go over how you can report on dodgy data.

      Trying not to steal Laura’s thunder, but knowing which data to check for is business specific and you will need to do an audit of what’s important to you, and where you’re falling over, to create that list of things to check. Having an Xplan/Data champion would be key as you’ve identified, otherwise nothing would happen.

      FYI with your Unknown Entities issue, these may be caused by users aborting a New Client Wizard or importing CSVs using the “create clients” option.

  • kellie.ryan's avatar
    kellie.ryan
    Network Navigator
    2 months ago

    Hi Kenny, same as Kerri, we would also like to learn more on how to search for clients by platform and then by account type (super, pension, investment) ie. search for all clients with a Macquarie Super account, or all Panorama Pension clients. Understanding this process better will help us improve our efficiency and ensure we are providing the best service to our clients. Any tips, best practices, or detailed steps would be greatly appreciated. Thanks

    • kenny.foo's avatar
      kenny.foo
      Icon for Iress Contributor rankIress Contributor
      2 months ago

      Hi kellie.ryan​ ,

      My response to Kerri above should cover your question. Let me know if I’ve missed anything!

  • cathy.kildea's avatar
    cathy.kildea
    Valued Supporter
    2 months ago

    Hi Kenny,

    I work in a Licensees office and would really like lots of information on how to investigate why datafeeds aren't working or are out of balance and how to help our Adviser Practices fix them.

    I can see the training on how to set them up initially but nothing on how to fix them when they go sideways.

    Thank

    Cathy

    • kenny.foo's avatar
      kenny.foo
      Icon for Iress Contributor rankIress Contributor
      2 months ago

      Hi cathy.kildea​ ,

      The Learning module “Datafeed Administration: Daily checks best practice” is a good one for maintaining datafeeds and understanding the various notifications (including out of balance).

      Also, this troubleshooting guide in Community is a great resource. 

      If you don’t get any answers there, best raise a query via your support channels for further investigation.

  • kerri.shanks's avatar
    kerri.shanks
    Valued Supporter
    2 months ago

    Hi Kenny, we are keen to learn more about pulling client lists based by platform (ie a client list of all clients who are on CFS Edge) or by platform and product (ie a client list of all clients who are on MLC and have MLC MasterKey Investment Service).

     

    • kenny.foo's avatar
      kenny.foo
      Icon for Iress Contributor rankIress Contributor
      2 months ago

      Hi kerri.shanks​ ,

      There are a couple of ways to do this:

      1. In System Datafeeds > Mappings > IPS external accounts, you can search by Provider (i.e. Platform), making sure to select “List All” under Listing Option, then click on the “Export” button. This gives you a CSV file by platform, entity name, and the Account, which should have product name in it depending on the datafeed.
      2. You can use Advanced Search if you just need to bring up a client list in Xplan. When adding a search criteria, click on the “Portfolio” tab, then select “External Account Vendor” in the Search Type dropdown. This will allow you to search by vendor. 

       

      Lastly, keep an eye out for the Advisely datafeeds AMA with Rob Borthwick next month!

  • rainier.reyes's avatar
    rainier.reyes
    Icon for Advisely Team rankAdvisely Team
    2 months ago

    Welcome everyone to this AMA thread!

    Please ensure you read the instructions on the right-hand side of this page. 

    Submit your Xplan questions, queries and feedback now by hitting the 'Reply' button on the post above and kenny.foo​ will answer them via text during the scheduled time.

    Not sure what to ask? I highly recommend checking out some of our blogs in the Xplan Hub for some refreshers, especially courtney.youngblutt​'s latest piece about data cleansing here.

    If you have any issues, please don't hesitate to send me a message.

    Looking forward to seeing all your questions!

      • rainier.reyes's avatar
        rainier.reyes
        Icon for Advisely Team rankAdvisely Team
        2 months ago

        Thanks for joining yesterday's AMA everyone! 

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